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2023 DataWorks! Prize

Share your story of how you reused or shared data to further your biological and/or biomedical research effort and get recognized!

This challenge is closed

stage:
Judging Closed
prize:
$500,000

This challenge is closed

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Teams218
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Summary

Overview

This is a US-based competition. International participation is allowed with certain restrictions. Please see challenge guidelines for more details. 

The Federation of American Societies for Experimental Biology (FASEB) and the National Institutes of Health (NIH) are championing a bold vision of data sharing and reuse. The DataWorks! Prize fuels this vision with an annual challenge that showcases the benefits of research data management while recognizing and rewarding teams whose research demonstrates the power of data sharing or reuse practices to advance scientific discovery and human health. We are seeking new and innovative approaches to data sharing and reuse in the fields of biological and biomedical research. 

The 2023 DataWorks! Prize will distribute up to 16 monetary team awards.  Submissions will undergo an expert review, with final awards selected by a panel of NIH judges. Through the 2023 Prize, FASEB and NIH will recognize and reward data practices in biological and biomedical research labs during the active phase of research which enable robust data sharing and reuse, and create a library of best practice methods that can be used by the broader research community. Winning submissions will be featured in the DataWorks! Help Desk so that the research community can learn from and  more easily and successfully manage, share, and reuse data. The 2023 DataWorks! Prize will include up to 16 team awards. 

This is the second year of the DataWorks! Prize. You can learn more about the 2022 DataWorks! Prize and meet the winners at https://www.herox.com/dataworks_2022/teams

DataWorks! Prize is a partnership of: 
Partnership logos DataWorks Prize


Guidelines

The DataWorks! Prize recognizes excellence, and rewards researchers for integrating data sharing and reuse into their research processes. Through the 2023 Prize, FASEB and NIH will recognize and reward exceptional data practices in biological and biomedical research labs during the active phase of research which enable robust data sharing and reuse, and create a library of best practice methods that can be used by the broader research community. 

The 2023 DataWorks! Prize will focus on best practice “recipes” that advance biological and biomedical research activities, with a focus on practices enabling robust data management during the research process. Participants will submit their data sharing/reuse best practice recipes in a form that can be used by an audience of their peers, such as a teaching resource or tool for active data management . In this way, the 2023 prize will collate a rich set of best practices recipes and  interactive resources to be hosted by the DataWorks! Help Desk that can be used by the research community to more easily and successfully manage, share, and reuse data. The 2023 DataWorks! Prize will include up to 16 team awards. Submissions will undergo an expert review, with final awards selected by a panel of NIH judges.  Winning teams will be recognized with a cash prize, and will be invited to participate in future DataWorks! Program opportunities. 

Please review the official challenge.gov prize site for complete details related to the 2023 DataWorks! Prize.  

Partners 

The DataWorks! Prize is part of the FASEB DataWorks! Initiative - learn more at www.faseb.org/dataworks. The 2023 DataWorks! Prize is a partnership between FASEB and NIH. FASEB is the prize administrator and responsible for implementation of the prize.  

For questions related to the 2023 DataWorks! Prize, email dataworks@faseb.org 

 

Prizes

The 2023 DataWorks! Prize will award both cash prizes from NIH and non-monetary recognition awards from FASEB. 

The NIH Office of Data Science Strategy will award up to $500,000 total in cash prizes to the Challenge winner(s). NIH will award up to sixteen awards from the prize purse in the following amounts: 

  • Up to two $100,000 awards
  • Up to two $50,000 awards
  • Up to four $25,000 awards
  • Up to eight $12,500 awards

FASEB  will award up to two “People’s Choice” awards in the form of non-monetary recognition awards to the Challenge winner(s) based upon a public voting process. If FASEB fails to do so, NIH/ODSS will not issue the recognition awards on their behalf. For more information, please contact FASEB, dataworks@faseb.org. 

 

How to Enter 

Registration Process

This Challenge announcement can be found on the challenge.gov website and on the HeroX website. The Challenge registration and submission portals will be administered by HeroX, a platform provider under contract with FASEB.  Participants can access the prize portal by going to the HeroX website, www.herox.com/dataworks

To register, participants will first be directed to establish an account in the HeroX platform and agree to the HeroX Terms of Service and Privacy Policy. All Participants must certify they have read and understand and agree to abide by the official eligibility criteria, participation rules, and requirements for the Challenge as stated in this announcement.

Participants will be required to identify whether they are registering as either of the following: as an independent Team (i.e., registering as a group of individuals competing together but not on behalf of an established organization, institution, or corporation) or as an Entity (i.e., registering as a group of individuals competing together on behalf of a legally established organization, institution, or corporation). Participants will need to provide the name, affiliation, and contact information of all individuals competing in this Challenge as part of a Team or on behalf of an Entity.

  • For Teams: Each participating Team is required to identify a Team Captain who will register for and submit on behalf of Team members. The Team Captain is responsible for all communications with the Challenge sponsors and, in the event of winning a cash prize, will be paid the prize in full.To be eligible to win a cash award, the Team Captain must be a citizen or permanent resident of the United States. However, non-U.S. citizens and non-permanent residents can participate as a member of a team that otherwise satisfies the eligibility criteria. Non-U.S. citizens and non-permanent residents are not eligible to win a monetary prize (in whole or in part). Their participation as part of a winning team, if applicable, may be recognized when the results are announced. Teams comprised entirely of non-U.S. citizens and/or non-permanent residents will be eligible to be recognized with an honorable mention by FASEB.  In the event that a dispute regarding the identity of the Team Captain who actually submitted the entry cannot be resolved to the Challenge sponsors' satisfaction, the affected submission will be deemed ineligible.
  • For Entities: Each participating Entity is required to identify a Point of Contact who will register and submit on behalf of the Entity. The Point of Contact is responsible for all communications with the Challenge sponsors. In the event of winning a cash prize, the prize will be paid directly to the Entity, not to the Point of Contact. To be eligible to receive a cash prize, the Entity must be incorporated in and maintain a primary place of business in the United States. In the event that a dispute regarding the identity of the Point of Contact who actually submitted the entry cannot be resolved to NIH’s satisfaction, the affected submission will be deemed ineligible.

Submission Deadline 

Participants must complete their submission by 11:59 Eastern Time on August 15, 2023.  Participants who do not complete their submission by the deadline will not have their submissions considered for this Challenge. 

Submission Fields  

Each submission will be required to complete the following fields: 

FieldDescriptionFormat
CategorySelect Data Sharing or Data ReuseRadio buttons
Entity Participation 

Participants will be required to identify whether they are registering as either of the following: as an independent Team (i.e., registering as a group of individuals competing together but not on behalf of an established organization, institution, or corporation) or as an Entity (i.e., registering as a group of individuals competing together on behalf of a legally established organization, institution, or corporation). Participants will need to provide the name, affiliation, and contact information of all individuals competing in this Challenge as part of a Team or on behalf of an Entity.

Are you participating in this challenge on behalf of an entity or as an independent team? (select one) 

If entity: please provide the name of the entity that you are participating in this challenge on behalf of. 

Radio button + short answer 

(300 characters) 

Overview/

Abstract

Provide a brief and compelling summary of the data sharing or reuse “recipe” that someone can learn from reviewing your submission. 

Formatted text

(1500 characters) 

TeamDescribe your team. Briefly discuss how your team came together, and how you collaborate on data management. 

Formatted text

(2500 characters) 

Data Sharing or Reuse Practices

Describe in detail your data sharing or reuse “recipe”.  Be sure to address the following specifics:

  • Is your practice openly available and/or is it easily replicable for use by people outside of the participant’s team? 
  • Does it incorporate FAIR and (where relevant) CARE paradigms? 
  • Does it create or contribute to standards, resources, and/or tools that enable easier access to data sharing or reuse for others?
  • Does it create or contribute to an interactive data sharing and reuse ecosystem? 
  • Has your practice helped to solve an important or intractable problem? Or does it promote advances in the discipline not possible before?
  • Provide relevant references to support your assertions

Formatted text

(5000 characters)

Impact

Help us understand the impact of your data sharing or reuse “recipe”:

  • Does it enable collaboration on a scale not possible before? 
  • Does the practice enable teams to achieve greater results with fewer resources? 
  • Do the data sharing or reuse activities have a catalytic impact on research or medical practice at large?  If so, at what level: team, organization, discipline, etc? 
  • Are there outcomes that would not have been possible by any other means?

Formatted text

(5000 characters) 

How to learn from this practices 
  • How could this approach be replicated by others?
  • How can one take the practices described in this submission and apply them to their own research practices? 

Formatted text

(2500 characters) 

Adoption of practices by peers 
  • If your submission were selected as an awardee, how would you help promote it to your peers? 
  • What are the key considerations when adopting these practices in another context?  
  • Where would you recommend that a peer begins when trying to apply your practices in their own context? 

Formatted text

(2500 characters) 

Video: How to learn from this practice 

Create a short video that tells the story of your research and how a peer might be able to apply your data sharing and/or reuse recipe in their scientific research 

(90 seconds or less, submitted as URL) 

Formatted text

(1 line) 

Key principles discussed List three-five key principles or terms to classify the data sharing or reuse “recipe”.  Formatted text boxes (300 characters each) 
Recipe title Summarize your data sharing or reuse practices into a concise title for an audience of peers. 

Formatted text

(500 characters) 

Research Discipline List the three to five specific research disciplines for which your submission is most applicable Formatted text boxes (300 characters each) 
Supporting DocumentationInclude links to relevant and publicly accessible website page(s), up to three relevant works that resulted from using your data sharing or reuse recipe or which were integral to the development of these practices publications, and/or up to three relevant resources.Formatted text boxes (300 characters each) 

IDeA State 

(not scored)  

If you are participating in this challenge on behalf of an entity, is your institution located in an IDeA state as defined by NIH. For a map of these states refer to this resource.Radio button (yes/no) 
MSI (not scored) If you are participating in this challenge on behalf of an entity, is it located in a Minority Serving Institution as defined by the U.S. Department of Education.Radio button (yes/no) 
Participation in 2022 DataWorks! Prize  (not scored) 

Did the team captain and/or the majority of the team participate in the 2022 DataWorks! Prize?  

If yes, please provide your team name 

Radio button (yes/no) 

500 character open text box 

Eligibility (not scored) 

Please confirm that you have read and understand the terms of eligibility for this competition which can be found in the rules section of the challenge.gov announcement.

or the rules section of the HeroX site guidelines

Radio button (yes/no) 

 

 

Judging Criteria 

Submissions will undergo a three stage evaluation process as outlined below in stages A, B, and C. 

Evaluation A: Eligibility review

Submissions will be reviewed for completeness and eligibility by Challenge staff.  Eligible submissions will include answers to all questions.  

Evaluation B: Subject matter expert review 

All eligible submissions will be reviewed by a panel of subject matter experts in the fields of data science, informatics, and data management, who will score each of the following criteria based on the evaluation rubric. Up to 30 highly rated submissions across both categories will be included in the shortlisted candidates who will advance to Evaluation C: Panel review by NIH Officials.

Evaluation C: Panel review by NIH officials 

A panel of NIH officials will review the shortlisted submissions and provide scores and recommendations for awards. Final determination of all monetary awards will be made by NIH officials.

Criteria for evaluation

 The criteria for Evaluation B and Evaluation C include: 

Criterion DescriptionWeight 
Excellence in Data Sharing and Reuse
  • Are the data sharing and/or reuse practices clearly articulated?  
  • Does the team create new standards, resources, and/or tools that enable data sharing or reuse? 
  • Are the practices openly available via an appropriate usage license and/or is it clear they could be used by people outside of the participant’s team? 
  • Does the submission clearly and concretely demonstrate how FAIR paradigms are executed? 
  • Where relevant to the data, do the practices incorporate CARE paradigms?
  • Are references provided to demonstrate the data sharing and/or reuse practices (paper, policy, resource)?
40%
Innovative Impact on Human Health
  • Does the team’s adoption of data sharing or use practices: 
  • Promote advances in the discipline not possible before? 
  • Solve an intractable problem? 
  • Enable collaboration on a health challenge not previously possible? 
  • Enable reuse of existing data that helps to solve a health challenge? 
  • Do the data sharing or reuse activities have a catalytic impact on research or medical practice?  
  • Are there any outcomes that could not have been possible by any other means?
  • Do the practices have a broad potential audience for reuse and/or adoption? 
30%
Excellence in communication and adoption of practices outside of original context
  • Is there evidence for the data sharing or reuse practices being adopted more broadly in the community? 
  • Is there any evidence that another peer, department member, collaborator, etc. has adopted the proposed practices? 
  • Are the tools or other teaching objects presented available and accessible to users who wish to apply the learning in their lab or other environment? 
  • Can the data sharing or reuse practices be translated by peers into other research scenarios? Is necessary information and context provided to aid translation or use outside of the original implementation? 
  • Is the communication and/or teaching style likely to support learning and uptake by peers? 
  • Are the data sharing or reuse activities communicated in a way that can be easily understood by an audience of peers (i.e. biological or biomedical researchers)
  • Do the communications provided present information in a unique and/or creative format that will encourage learning and uptake of practices? 
30%

People’s Choice Awards (FASEB) 

At the discretion of the challenge sponsors, FASEB will conduct a period of public voting whereby all finalist submissions will be presented publicly and community members may vote for their favorite finalist submission. 

Up to two people’s choice awards will be awarded based on the number of public votes received and the net score received by the submission during the subject matter review process. These awards will be recognition-based, non-monetary awards issued by FASEB. 

 

Rules 

Eligibility Rules

To be eligible to win a monetary prize under this Challenge, a participant team (whether a group of individuals participating on behalf of themselves, or a group of individuals participating on behalf of an entity): 

  1. Shall have registered to participate in the Challenge under the rules promulgated by the National Institutes of Health (NIH) and Federation of American Societies for Experimental Biology (FASEB) as published in this announcement; 
  2. Shall have complied with all the requirements set forth in this announcement; 
  3. Shall be a research team working in the biological or biomedical sciences; 
  4. In the case of a team participating on behalf of a private entity, the entity shall be incorporated in and maintain a primary place of business in the United States. In the case of a team participating independently, the Team Captain shall be a citizen or permanent resident of the United States. However, non-U.S. citizens and non-permanent residents can participate as a member of a team or entity that otherwise satisfies the eligibility criteria. Non-U.S. citizens and non-permanent residents are not eligible to win a monetary prize (in whole or in part). Their participation as part of a winning team, if applicable, may be recognized when the results are announced. Teams composed entirely of non-U.S. citizens and/or non-permanent residents may be eligible to be recognized with an honorable mention by FASEB.
  5. Shall not be a federal entity or federal employee acting within the scope of their employment; 
  6. Shall not be an employee of the Department of Health and Human Services (HHS, or any other component of HHS) acting in their personal capacity; 
  7. Who is employed by a federal agency or entity other than HHS (or any component of HHS), should consult with an agency ethics official to determine whether the federal ethics rules will limit or prohibit the acceptance of a prize under this Challenge;
  8. Shall not be a judge of the Challenge, or any other party involved with the design, production, execution, or distribution of the Challenge or the immediate family of such a party (i.e., spouse, parent, step-parent, child, or step-child). 
  9. Shall be 18 years of age or older at the time of submission. 

Participation Rules

  1. Participants may not use Federal funds from a grant award, cooperative agreement, or other transaction award to develop their challenge submissions or to fund efforts in support of their challenge submissions.
  2. Federal contractors may not use federal funds from a contract to develop their Challenge submissions or to fund efforts in support or their Challenge submissions. 
  3. By participating in this Challenge, each Participant (whether a group of individuals, or entity)  agrees to assume any and all risks and waive claims against the federal government and its related entities, except in the case of willful misconduct, for any injury, death, damage, or loss of property, revenue, or profits, whether direct, indirect, or consequential, arising from participation in this Challenge, whether the injury, death, damage, or loss arises through negligence or otherwise. 
  4. Based on the subject matter of the Challenge, the type of work that it will possibly require, as well as an analysis of the likelihood of any claims for death, bodily injury, property damage, or loss potentially resulting from Challenge participation, no Participant (whether a group of individuals, or entity) participating in the Challenge is required to obtain liability insurance, or demonstrate financial responsibility, or agree to indemnify the federal government against third party claims for damages arising from or related to Challenge activities in order to participate in this Challenge. 
  5. A Participant (whether a group of individuals, or entity)  shall not be deemed ineligible because the Participant used federal facilities or consulted with federal employees during the Challenge if the facilities and employees are made available to all Participants participating in the Challenge on an equitable basis.
  6. By participating in this Challenge, each Participant (whether a group of individuals, or entity)  warrants that they are sole author or owner of, or has the right to use, any copyrightable works that the submission comprises, that the works are wholly original with the Participant (or is an improved version of an existing work that the Participant has sufficient rights to use and improve), and that the submission does not infringe any copyright or any other rights of any third party of which the Participant is aware. 
  7. By participating in this Challenge, each Participant (whether a group of individuals, or entity)  grants to the NIH and FASEB an irrevocable, paid-up, royalty-free non exclusive worldwide license to reproduce, publish, post, link to, share, and display publicly the submission on the web or elsewhere, and a nonexclusive, non-transferable, irrevocable, paid-up license to practice, or have practiced for or on its behalf, the solution throughout the world. Each Participant will retain all other intellectual property rights in their submissions, as applicable. To participate in the Challenge, each Participant must warrant that there are no legal obstacles to providing the above-referenced nonexclusive licenses of the Participant’s rights to the federal government and FASEB. To receive an award, Participants will not be required to transfer their intellectual property rights to NIH or FASEB, but Participants must grant to the federal government and FASEB the nonexclusive licenses recited herein. 
  8. Each Participant (whether a group of individuals, or entity)  agrees to follow all applicable federal, state, and local laws, regulations, and policies.
  9. Each Participant (whether a group of individuals, or entity)  participating in this Challenge must comply with all terms and conditions of these rules, and participation in this Challenge constitutes each such Participant’s full and unconditional agreement to abide by these rules. Winning is contingent upon fulfilling all requirements herein.
  10. As a condition for winning a cash prize in this Challenge, each Participant (whether a group of individuals, or entity) that has been selected as a winner must complete and submit all requested winner verification and payment documents to NIH within ten business days of formal notification. Failure to return all required verification documents by the date specified in the notification may be a basis for disqualification of a cash prize winning submission.
  11. Multiple submissions from the same Participant (whether a group of individuals, or entity)will be accepted as long as the subject of each submission is distinct.  Participants must select either the (data sharing) or (data reuse) category for their submission. In the event that a Participant wishes to submit projects that are within both data sharing and reuse categories, the Participant shall submit two submissions, one within each category. 
  12. Participants who participated in the 2022 DataWorks! Prize may participate in the 2023 DataWorks! Prize. Those Participants who received an NIH award during the 2022 DataWorks! Prize are not eligible to receive an award for the same submission content and/or area of focus in the 2023 DataWorks! Prize. Participants are encouraged to submit new and novel work to the DataWorks! Prize. 

Expectations for winners

All winners will be invited to present at the DataWorks! Prize Symposium (spring 2024) and are expected to participate in subsequent DataWorks! programming related to teaching and uptake of data sharing and reuse practices in the research community for a period of 12 months after the winner announcement.  

 

For Further Information Contact

All questions regarding the DataWorks! Prize should be sent to dataworks@faseb.org

Timeline
Updates2

Challenge Updates

One day remaining - submissions due 8/15

Aug. 14, 2023, noon PDT by Emily Ruff

Submissions are due August 15th 

Make sure you complete your entry for the DataWorks! Prize before it's too late.  Submissions must be received by 11:59pm ET on August 15th to be eligible to win.  

As always, we are here to support you - email or send a direct message on HeroX. 

Thank you, 

Emily 


2 weeks remaining!

Aug. 1, 2023, 8:38 a.m. PDT by Emily Ruff

Submissions are due August 15th 

We want you to participate, so form your team and complete your submission for a chance to win!  All submissions must be received before 11:59pm ET on August 15th to be eligible.  

As always, we are here to support you - email with any questions or send a message on HeroX. 

-- Emily and the DataWorks! Prize Team 


Forum2
Teams218
FAQ